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What Makes a Condo Website Compliant in Florida?

July 4, 2025

Digital Tools & Portals HB 913 Compliance

What Makes a Condo Website Compliant in Florida?

Table of Contents

Who Is Legally Required to Have a Website in 2025

As of now, Florida Statute 718.111(12)(g) requires condominium associations with 150 or more units to maintain a website or portal where owners can access official records.

This platform must be:

  • Owned or operated by the association
  • Publicly accessible to owners
  • Capable of hosting required documents for at least 12 months

Boards managing large communities are already required to comply with this digital transparency standard.

“Associations with 150+ units must maintain a website and post official records including notices, minutes, and financials.”
— Florida DBPR Official Records Guide (2024)

What HB 913 Changes in 2026

Here’s where things get urgent.

Beginning January 1, 2026, the 150-unit rule is eliminated.

Under HB 913, every Florida condo association—even a 10-unit building—must:

  • Provide digital access to all official records
  • Post meeting minutes and recordings on time
  • Maintain a rolling 12-month archive
  • Eliminate barriers to owner access

⚠️ This means your board must act in 2025 to prepare.
Waiting until the last minute invites non-compliance, DBPR complaints, and unnecessary stress.

“HB 913 removes the unit threshold and applies digital transparency rules to all Florida condo associations, effective January 1, 2026.”
— Florida Senate Committee Report on HB 913

What Documents Must Be Posted

Whether you’re already subject to the law (150+ units) or soon will be (everyone), your website must provide access to:

🗂 Governing Documents

  • Articles of incorporation
  • Bylaws
  • Declaration of condominium
  • Rules and regulations

📅 Meeting Records

  • Meeting notices and agendas
  • Approved minutes (posted within 30 days)
  • Virtual meeting recordings (if applicable)

💰 Financials

  • Annual budgets
  • Reserve funding schedules
  • Special assessments
  • Year-end financial statements

📋 Board Information

  • Board member names and contact
  • Certifications and disclosures
  • Contracts and bids

All documents must remain publicly accessible for at least 12 months.

How to Build a Compliant Condo Website

✅ Use a Compliance-First Platform

Avoid DIY setups like Google Drive, Squarespace, or password-protected blogs.

Instead, use a portal that:

  • Timestamps uploads
  • Logs who posted what
  • Provides audit trails
  • Is designed for Florida Statute 718 and HB 913 compliance

📁 Structure by Category and Date

Organize files clearly:

  • /minutes/2025-05-12-board-meeting.pdf
  • /videos/2025-06-14-budget-meeting.mp4
  • /notices/2025-07-01-agenda-annual.pdf

Use consistent naming and timestamp conventions.

🔓 Enable Public Access by Default

Required documents must be viewable by any unit owner without:

  • Logins
  • Passwords
  • Special permissions

This is non-negotiable under both current and upcoming laws.

📘 Want a quick way to check if your website passes?
👉 Download the HB 913 Compliance Matrix →

Final Thoughts

Many small boards still believe, “We’re too small to need a website.”
But the law is changing, and DBPR scrutiny is increasing.

Starting January 1, 2026, your board will need:

  • A structured document archive
  • Timely posting workflows
  • Digital access for every owner
  • Proof of compliance on demand

Boards that adopt these standards now:

  • Build trust
  • Avoid fines
  • Save time
  • Eliminate legal exposure

👉 Schedule a Demo →
We’ll show you how to get compliant in minutes — not months.

Your website isn’t just a formality. It’s your board’s public record.